Determine Your Target Audience.
Choose the Date(s)
Choose bands with local following.
Keep Your Overhead Low.
Secure written, signed agreements with each band, specifying
A. Date of performance(s).
B. Amount of and payee name on check.
C. The time when check shall be delivered to payee (normally at conclusionof show).
D. Clear statement that the specified amount covers everything and thatthere will be no additional charges whatsoever.
E. Statement agreeing to all details of any promotion and advertising, suchas in print and electronic media, direct mail, posters, handbills, etc.,including number of plays, insertions, etc., and the dates thereof, withspecification of content and what is and is not acceptable. For example,printed advertising plans may specify names to be included, sequence of names, size of type, etc.
F. Statement detailing type of quantity of food and beverages to beprovided to the performers and assistants.
G. Acknowledgment of understanding that state law prohibits alcoholic beverages on campus.
H. Statement of all arrangements for the concert are near-complete before afirm "go-head" is set. For example, if one band signs a contract, it does not become effective until all bands and light/sound service have signed by a date specified.
I. The time of arrival preceding the concert, the time the premises will be vacated, and a statement that said premises will be left in the condition found.
J. Length of set, approximate starting time, and sequence of bandsand/or other acts, agreeable to all parties.
K. A statement that light and sound services retained will be acceptable.
L. Specify a minimum number of backstage passes to control securityproblems.Secure written, signed agreements for lights and sound, specifying
Preparation of signage
Student Production and Security Assistance
Purchase Orders ready in advance for
Advertising and Promotion