•Student organizations travelling off campus should
*Fill out a travel cover sheet before travel occurs
*Have each participant fill out individual participation agreements
*Club Sports participation agreements should be taken to the Recreation Center administration. All other groups' paperwork should be filed in the Student Activities Office.
•All groups taking International trips must be in contact with the Office of International Programs (contact abroad@rice.edu for more information). Please allow sufficient time for this process to occur.
•Drivers of rental cars/vans for student organizations should fill out the Motor Vehicle Record Check and forward it to the Risk Managment Office - MS-91.
•Any groups wishing help in their event planning should contact the Student Activities Office sact@rice.edu.
Travel Procedures for University Sponsored Activities |
|
| Release Form (Travel Waiver) Cover Sheet (to be filled out and returned one week prior to the trip) |
|
|---|---|
| Participation Agreement Including Assumption of Risk and Release | Motor Vehicle Record Check (required by participants driving a University owned, a leased, or a loaned vehicle) |