• Club Requirements
• Club Registration Renewal Process
• Create a New Club
• Privileges of Club Registration
• Responsibilities of Registered Clubs
  • Finances
  • Mail
  • Officer Transition
  • Risk Management
• Faculty/Staff Sponsor
• Working with Alumni
  • Establishing Alumni Gift Funds
• Recruiting
  • Tips for Recruiting and Retaining
• Planning Events
  • Reserving Classrooms on Campus
  • Reserving Student Center Rooms
  • Reserving Outdoor Space on Campus
  • Table in Front of Fondren
  • Bake Sales and Other Food Sales
  • Contracts
  • Renting Equipment
  • Activities with Outside Groups
  • Activities with Political Parties
  • Bringing school-age children on campus (waiver forms, etc.)
• Travel
• Advertising
  • Posting Signs
  • Suggested Areas for Posters
  • Banners on Fondren Library
  • Banners in the Student Center
  • Painting on the Student Center Glass Doors
  • Creating a Club Web Page
  • Setting Up a Listserv
  • Other Means of Advertising
• Copyright Issues
  • Printed Material
  • Film and Video
  • Video Taping Events with Music
  • WWW Publication
  • Special Licenses
  • Use of Rice Name and Logo
  • Raffles
• Dissolving a Club

• Club C-Funds
• Opening a C-Fund
• Navigating the Banner System
• Banner Training
• Reimbursements
• Tax Exempt Form
• Itemized Receipts
• Reimbursement Procedures
  • Petty Cash Form
  • Business Meeting/Entertainment Form
  • Check Request
  • Invoice from a Vendor
  • Deposit Form
  • Donations/Gifts
  • Interdepartmental Transfer (IDT)
  • Payments for Services/Contracts
  • Travel
• Treasurer Responsibilities
• Tips for Effective Financial Management

Rules Governing Club Finances

• Rice University Alcohol Beverage Policy
• Registering Events with Alcohol
• Alcohol Service and Consumption
• Sale of Alcohol at Events
• Responsibilities of Party Personnel
  • Hosts
  • Alcohol Servers
  • Student Security Officials
  • University Police
  • Guidelines for College Nights, Pub Nights, Beer Bike, and Similar Events
  • Safety Aspects of Party Planning
• Tips for Encouraging Responsible Drinking

• UsingThese Forms
• Event Coordinator Procedural Checklist
• Summary of Event Form
• Library Banner Form and Guidelines
• Deposit Request/Check Request Forms

One of the unique aspects of Rice University is its wealth of extracurricular activities open to the student body. Rice always welcomes new opportunities to explore the world outside of the classroom. From club sports and cultural groups to pre-professional organizations, there are over 200 student organizations to choose from. These varied opportunities continue to flourish each year because of the enthusiastic involvement of Rice students.

This Clubs Manual has been created to help foster such student efforts. In it you will find valuable information for all clubs. The manual guides you through the club registration process, financial management of your organization and event planning.

The manual is also an important tool for the residential colleges. Event planning and alcohol policy procedures are an important part of college life, and this manual will make registering events with alcohol and conforming to Texas state laws a less complicated task.

The Office of Student Activities encourages a diversity of programs and student participation in all aspects of involvement at Rice University. We hope you find the Clubs Manual to be a useful tool in your extracurricular endeavors.