Attending: Tricia Cruse, Sally Lawler, Kate Lee, Mary Mallory, Jan Oberla, Michael Oppenheim (Secretary), Betsy Richmond, Judy Solberg, Amy Spare, Wen-Hua Ren, Sandra Webber, Arlene Weible (Chair)
Arlene Weible called the meeting to order at 2:05. Attendees introduced themselves.
I. In part because the minutes of the 1996 Midwinter meeting in San Antonio have not yet been published in DOCUMENTS TO THE PEOPLE, approval of those minutes was postponed until the Midwinter meeting in Washington, D.C., in February 1997.
Liaison Mary Mallory reported on Saturday's ALA Library Education Assembly meeting. Topics raised there included credentialing of graduates of non-U.S. and Canadian library schools; a proposed ALA Education Committee program for 1997 Annual in San Francisco on trends in library schools; other ALA committees' interests in compiling recommended course syllabi for library schools (the Education Committee may wish to consider reviewing existing syllabi for government information courses, particularly with respect to their distance education potential); and ACRL's interest in preserving and more widely disseminating educational materials used at ALA Pre-Conferences and programs. Mary informed the Assembly attendees about the Education Committee's Handout Disk Exchange, the GODORT Pre-Conference, and Jack Sulzer's $2,000 gift to GODORT for distance educational projects (see also "New Business," below).
B. Federal Documents Task Force
Liaison Michael Oppenheim reported on the Federal Documents Task Force Sunday morning Work Groups/Business Meeting. Four Work Groups (Pathways Services focus group, led by Maggie Parhamovich; Title 44 Revision, led by Dan O'Mahony; Bibliographic Control, led by Steve Hayes; and Service Issues, led by Sherry Mosley) convened for one hour and 45 minutes, then presented their major points to all assembled. (The Title 44 Revision Work Group will address GODORT at the Business or Second Steering Meeting.) One very common concern raised was the need for GPO to establish and mainain "persistent uniform resource locators," or PURLs, for agency web sites/publications. Other FDTF business included the passage of motions to request GODORT letters of thanks for various efforts and other forms of support, to ACE (Americans Communicating Electronically); to Public Printer Michael DiMario and (1) Maggie Parhamovich and Raeann Dossett and (2) EIDS; and to ALA President Betty Turock.
C. International Documents Task Force
Liaison Kate Lee reported on the International Documents Task Force Saturday afternoon meeting. Spearheaded by Mercedes Sanchez, IDFT is eager to revitalize the International Agency Liaison Program, and an "InterDoc" listserv for international documents issues is also under development at Northwestern University by Mike McCaffrey-Noviss, who also expressed willingness to consider establishing an IDFT home page. GUIDE TO COUNTRY INFORMATION IN INTERNATIONAL GOVERNMENTAL ORGANIZATION PUBLICATIONS, edited by Marianne Shaaban, has just been published (two copies are on display at the CIS Booth). The new edition of GUIDE TO OFFICIAL PUBLICATIONS OF FOREIGN COUNTRIES still needs contributors to work on 76 countries; 100 have been completed thus far. Helen Sheehy, recently elected Secretary of IFLA's Government Information and Official Publications Section (GIOPS), reported in great depth and detail on the recent European Documentation Centers (EDC) meeting in Brussels. New products and services were described by Diane Smith (CIS), Peter Van Leeuwen (Readex), and Alex Briels (United Nations).
D. State and Local Documents Task Force
Liaison Sandra Webber reported on the State and Local Documents Task Force Saturday afternoon meeting. Topics discussed included the Center for Research Libraries' ongoing work in local documents' bibliography; progress being made in LC's ongoing digitization project (state documents per se are not being included, though certain relevant historical materials are); and the University of Illinois at Urbana/Champaign's ongoing librarians-and-students project to "replace" LC's defunct MONTHLY CHECKLIST OF STATE PUBLICATIONS with a single web site, including links to states' electronic sites. Some 20 states are already included; the URL is http://www.law.uiuc.edu/library/check.htm.
B. Wrapping up Friday's sold-out Pre-Conference, DEMYSTIFYING DOCUMENTS: FINDING FEDERAL GOVERNMENT INFORMATION, Arlene officially thanked (again) everyone on or closely associated with the Committee who contributed their time and efforts. (The Javits Center employees who provided computer and AV assistance were also extremely attentive and helpful.) Evaluation forms were turned in by virtually every attendee; Arlene will compile the information contained therein into a report she will distribute to all Education Committee members and other concerned parties. Comments were predominantly highly positive, with many attendees urging the Committee to "Do the same thing again!" The subject-specific sessions (on business, the federal legislative process, and social/public policy issues) were especially well-liked; perhaps any similar future endeavors should also concentrate on specific topical areas (and include exercises, more of which were also requested). Arlene will also attmept to "codify" the many challenging procedural matters she encountered in organizing the Pre-Conference, for the benefit of future Pre-Conference planners. Additional thoughts for the future: (1) whether or not the Pre-Conference might be repeated in San Francisco at 1997 Annual, it could, and should, be "conceptually regionalized," using the original handouts/bibliographies as a springboard, and having area documents librarians as presenters (under the aegis of state or regional library or government documents associations, for example); (2) next time a library might make a better, more "user-friendly" Pre-Conference site; (3) consider presenting a "consciousness-expanding" program or workshop (re: government information creation and dissemination) for journalists and other media people, or community activists; (4) emulate some of the country-wide training activities the Patent and Trademark Depository Libraries Association regularly undertakes; and (5) hold another Pre-Conference to generate money to add to Jack Sulzer's $2,000 gift to GODORT for educational/training initiatives aimed at librarians.