Campus Employment/Work Study

Student Employee Rights and Responsibilities

You will be performing work that is important to the University as a whole - students, faculty, and staff. In order to function as an
integral part of the University, it is important that you clearly understand the rules and regulations that apply to all student
employees.

Supervision
Student employees are expected to report to their assigned supervisor at the beginning of each work shift. Students will be
assigned to a particular area of the department and will be responsible to the individual in charge of that area for the duration of
their assigned tasks.

If a problem arises between a student and supervisor, the student and/or supervisor should attempt to resolve the problem.
Students or supervisors who cannot resolve the difficulty should bring the problem to the attention of the supervisor’s supervisor.

Work Schedule
Student employee work schedules will be determined each semester in accordance with the student’s class schedule. Students
are not allowed to work during their scheduled class times.
Work schedules will be determined by personnel needs within each department. Students are expected to plan their studies,
projects, and extra-curricular activities around both their class and work schedules.

Illness or Emergency
In the event of illness or other emergency, student employee must notify their supervisor of the absence. If the student knows in
advance that he/she will be out for several days, the student should communicate that information to the appropriate supervisor
as soon as possible.

Timesheets
Students must complete a timesheet each pay period, sign, and obtain the supervisor’s signature. Timesheets should be
updated at the end of each work shift; enter exact hours worked to the quarter (1/4) hour. If a student fails to update the
timesheet for a scheduled work period, payment for those hours will be delayed.

Work Eligibility
Students are eligible to apply for open on-campus student positions. To apply, students should directly contact the sponsoring
department. For positions funded through federal work study funds, those students must have a valid work-study award.

To be placed on the payroll, students and their supervisors must complete a Student Personnel Action Form (SPAF) and submit
this form to Student Financial Services for processing. Students should also contact the Payroll office to complete other related
employment documents such as the I-9 and W-4 forms.
Students and supervisors must closely monitor the students work eligibility; additionally, supervisors have the responsibility to
ensure that students do not exceed the employment eligibility dollar amount.

Dress Code
While the University does not have a formal dress code for students, student employees are expected to dress in a professional
manner as it relates to the area of the University for which they are working. Please keep in mind that impressions of an office
are often formed through the dress and manner of its employees. Students inappropriately attired may be asked to leave and
return with appropriate clothing.

Work Expectations
Students should complete assignments in a timely and professional manner. Social conversation should be kept to a minimum
and calls and visits from friends are discouraged during work hours. Students who are scheduled to work a four (4) hour time
block are eligible for a fifteen (15) minute break. Breaks cannot be saved to accumulate a larger block of time. Student
employees who are working for more than six hours at a time should be provided a minimum of one-half hour unpaid meal break
around the normal meal period.

Performance Evaluations
Students’ performance may be evaluated each semester. The evaluation may cover some or all of the following areas:
punctuality, dependability, quality and quantity of work, work attitude, ability to work with others, employee relations, integrity,
ability to carry out responsibility, and initiative.

Safety and Injuries
All University employees must obey all safety procedures, guidelines, and standards while performing any work for the
University. Employees are responsible for reporting any condition that may cause personal injury or property damage.
Any injury that occurs at work, no matter how slight, or any accident that causes damage to property, must be reported to the
immediate supervisor in charge.

Confidentiality
Students should understand that all materials handled are strictly confidential and cannot be discussed outside the workplace or
with other students employed in the workplace except in the completion of an assigned task.