Fondren Library Electronic Reserve Guidelines

The American Library Association published, Model Policy Concerning College and University Photocopying for Classroom, Research and Library Reserve Use. In general, the Model Policy with respect to classroom use suggests that these standard guidelines be followed:

1. The distribution of the same photocopied material does not occur every quarter without permission.
2. Only one copy is distributed for each student.
3. The material includes a copyright notice on the first page of the portion of material photocopied.
4. The students are not assessed any fee beyond the actual cost of the photocopying.

Proposed Guidelines For Fondren Library

1. The Electronic Reserve System should be limited to the Rice University community which is comprised of students, faculty and staff.
2. The following copyright warning should be attached to each document in the Electronic Reserve System:
   WARNING CONCERNING COPYRIGHT RESTRICTIONS
   The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproduction of copyrighted material.

   Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If electronic transmission of reserve material is used for purposes in excess of what constitutes "fair use", that user may be liable for copyright infringement.

3. Material in the Electronic Reserve System (exams, lecture notes, articles, book chapters) should only be accessed by course name or professor name in the public access database. The title or author should not be searchable which will help to ensure that the main users of the material will be students who are enrolled in the class.
4. At the end of each semester, all material in the Electronic Reserve System will be suppressed from the public access database, unless it does not fall under copyright restrictions or unless copyright permission has been requested by reserve staff and granted by the publisher.
5. Fondren Library will pay any reasonable fees charged by the publisher. While waiting for permission from the publishers, the Reserve staff will place materials on the Electronic Reserve System. Materials that have not received necessary permission will be removed from Electronic Reserves after one semester and may not be re-submitted for use until evidence of current copyright permission is furnished to the Reserve Desk staff. All letters of permission received from publishers and other evidence of permission granted to faculty members by publishers are kept on file at the Reserve Desk. Specific publisher requirements are followed.

Material Which Will Be Placed In The Electronic Reserve System Without Obtaining Copyright Permission

(Guidelines for Fondren Library)

1. Exams, exam keys, and homework solutions
2. Lecture notes
3. Student papers
4. Government publications
5. One article from a journal issue
6. One chapter from a book

When To Write For Copyright Permission For Electronic Reserve

(Guidelines for Fondren Library)

1. When an article from a journal is needed by a professor for more than one semeseter.
2. When multiple articles from one journal issue are needed for electronic reserve.
3. When one chapter of a book is needed by a professor for more than one semester.
4. When multiple chapters of a book are needed for electronic reserve.
5. When an out of print book is needed for electronic reserve.

We will not place an entire book or journal which is in print, in the Electronic Reserve System.